Admissions agents
Inquiries answered instantly with your real availability and pricing, tours and trials booked, follow-ups run to enrollment.
Olvoma · Industries · Education
Teach more. Administer less.
Educators drown in the operations around the teaching: inquiries, enrollment, scheduling, reminders, reports. We build the systems that run that layer — so the humans do the human part.
01Where the day goes
The hours nobody budgets for
Inquiries
Parents ask the same twenty questions by phone and email, and the slow answers enroll elsewhere.
Enrollment
Registration is a PDF, a payment link, and three follow-up emails — assembled by hand per family.
Scheduling
Classes, rooms, and instructors get juggled in a spreadsheet where one change breaks three things.
Communication
Reminders, cancellations, and progress updates go out late or not at all, and the front office pays for it in calls.
The teaching is the product. The admin around it is a software problem.
02What we build here
Built for education
Enrollment automation
Registration, documents, and payments in one flow — with the roster, the billing, and the waitlist updating themselves.
Scheduling systems
Classes, rooms, and instructors in one live schedule that handles a substitute without an evening of texting.
Family communication
Reminders, cancellations, and progress summaries sent on schedule, in your voice, on the channels families actually read.
03Example systems
Systems we would put in
Honest examples, not case studies: this is what a first working system typically looks like in education, and the effect we'd agree to measure it by.
Inquiry-to-enrollment line
An agent that answers the twenty standard questions, books trials, and nudges families through registration until the seat is filled.
The point
Inquiries become enrollments, not voicemail
Schedule change handler
A cancellation triggers the substitutions, the room changes, and the family notifications automatically — within rules you set.
The point
One change stops breaking the evening
Progress report engine
Attendance and instructor notes assembled into parent-ready updates on schedule — reviewed with one tap, not written from scratch.
The point
Updates go out every time, on time
04Integrations
We connect to what you already run
We don’t ask you to change your system of record. We connect to it — through an API, EDI, or direct data access. And where the integration doesn’t exist, we build it.
Works alongside
- Google Workspace
- Microsoft 365
- Stripe
- QuickBooks
- Calendly
- Zoom
- Twilio
- Mailchimp
- Airtable (retired gracefully)
05How we work
Product speed, engineering quality
- 01
Learn the operation
We sit inside the process and watch how it runs today — the steps, the exceptions, the judgment calls, and every tool it passes through.
- 02
Show a working version
Not a mockup and not a deck. The first version you can actually use, in weeks rather than quarters.
- 03
Put it into real work
The system goes into your environment and connects to what you already run. It takes the routine path and hands the rest to a person.
- 04
Measure, then extend
We agree what better means before we start — time, errors, throughput — and report against it. The next process begins once the first one has earned it.
06Questions we hear
Fair questions
What about student data privacy?
Data stays in your environment under role-based access, with the regulatory constraints (FERPA and local equivalents) treated as design requirements, not fine print.
We're a small operation. Is this for us?
Our default client is a real operation, not an enterprise. If a process eats hours every day, the math usually works from a handful of people up.
Where does our data live?
In your environment, under your access rules. Every automated decision is visible, explainable, and reversible, and the code, data, and documentation belong to you.
What does this cost?
A first working system is a fixed-scope, fixed-price project — you know the number before we start. We agree what better means (time, errors, throughput) and report against it.
Start with the process that costs you most
Tell us about the work your team dreads. We'll come back with what a working system would look like — and what it would take to prove it.