Lead response agents
Every inquiry answered in a minute, qualified against your criteria, and booked into an agent's calendar — around the clock.
Olvoma · Industries · Real Estate & Property
Answer first. Win the listing.
In real estate the fastest response wins, and in property management the untracked request becomes the angry call. We build the systems that answer, schedule, track, and report — on time, every time.
01Where the day goes
The hours nobody budgets for
Leads
Inquiries land at 9pm and get answered at 11am — after the prospect booked a showing somewhere else.
Showings
Scheduling is a three-way text thread, and no-shows cost the afternoon.
Maintenance
Requests arrive by phone, text, and hallway conversation — and live in nobody's system.
Owner reports
Owner statements take days of assembly, and still trigger the where-does-this-number-come-from call.
Speed and follow-through are the product. Software is how they scale.
02What we build here
Built for real estate & property
Showing coordination
Scheduling, confirmations, reminders, and feedback requests run automatically, with the calendar as the single source of truth.
Maintenance workflow
Requests captured from any channel into one queue: triaged, dispatched to vendors, tracked to completion, and visible to the tenant.
Owner dashboards
Occupancy, rent roll, expenses, and maintenance per property — live for you, exportable for owners, drill-down to the receipt.
03Example systems
Systems we would put in
Honest examples, not case studies: this is what a first working system typically looks like in real estate & property, and the effect we'd agree to measure it by.
First-minute lead line
An agent that answers portal inquiries and calls instantly, asks your qualifying questions, and books the showing before the prospect keeps scrolling.
The point
The 9pm lead books at 9:02
Maintenance control tower
One queue for every request with vendor dispatch, cost approval thresholds, photo documentation, and tenant status updates built in.
The point
Requests stop vanishing between channels
Owner statement engine
Statements assembled from the actual ledgers on schedule, with every line traceable to its source — and the anomalies flagged before the owner finds them.
The point
Statement day becomes a non-event
04Integrations
We connect to what you already run
We don’t ask you to change your system of record. We connect to it — through an API, EDI, or direct data access. And where the integration doesn’t exist, we build it.
Works alongside
- AppFolio
- Buildium
- Yardi
- Zillow / portals
- Follow Up Boss
- kvCORE
- DocuSign
- QuickBooks
- Twilio
- Google Calendar
05How we work
Product speed, engineering quality
- 01
Learn the operation
We sit inside the process and watch how it runs today — the steps, the exceptions, the judgment calls, and every tool it passes through.
- 02
Show a working version
Not a mockup and not a deck. The first version you can actually use, in weeks rather than quarters.
- 03
Put it into real work
The system goes into your environment and connects to what you already run. It takes the routine path and hands the rest to a person.
- 04
Measure, then extend
We agree what better means before we start — time, errors, throughput — and report against it. The next process begins once the first one has earned it.
06Questions we hear
Fair questions
Will an AI answering leads annoy prospects?
Slower annoys them more. The agent answers instantly, asks sensible questions, and books — and it says what it is. Prospects care about getting the showing, not who typed.
We're a small operation. Is this for us?
Our default client is a real operation, not an enterprise. If a process eats hours every day, the math usually works from a handful of people up.
Where does our data live?
In your environment, under your access rules. Every automated decision is visible, explainable, and reversible, and the code, data, and documentation belong to you.
What does this cost?
A first working system is a fixed-scope, fixed-price project — you know the number before we start. We agree what better means (time, errors, throughput) and report against it.
Start with the process that costs you most
Tell us about the work your team dreads. We'll come back with what a working system would look like — and what it would take to prove it.